Registrar Assistant

Registrar Assistant

DEADLINE TO SUBMIT: August 10, 2022, at 4:30 PM.


A PDF copy of Registrar Assistant_JOB POSTING

Contract Position: Up to 15 months

Pay Grade: Commensurate with education and experience

Job Posted: July 28, 2022


About Yellowhead Tribal College

Yellowhead Tribal College is an inclusive and open learning institution in Treaty 6 territory. We provide accredited programs in a flexible, supportive academic environment that nurtures Indigenous Peoples’ cultures and traditions.

The college was established in 1986 by Yellowhead Tribal Council to meet the educational needs of its member nations (Alexander First Nation, Alexis Nakota Sioux Nation, O'Chiese First Nation, and Sunchild First Nation). We offer academic upgrading, certificates, diplomas, and post-secondary courses and degrees to all adult learners. We also have an Indigenous Social Work Program which offers diploma and degree programs.

Job Function

Under the direction of the Registrar, the Yellowhead Tribal College Registrar Assistant contributes to the planning and implementation of the registration process for classes and maintenance of the academic record of all students. This position works with other administrators across the College, assisting with coordinating vital services in the Registrar’s office. Other responsibilities include the development and maintenance of Transfer Agreements through the Alberta Council on Admissions and Transfers (ACAT) and developing and maintaining strong relationships with key stakeholders, FN communities and the general public.


Description of Duties and Tasks

  • Maintains student records and administers storage and access of student records in accordance with YTC policy and privacy legislation as appropriate
  • Interprets and enforces academic rules and regulations under the supervision of the Registrar
  • Manages grades, and transcript processing and assists with coordinating the grade petition process
  • Assists Registrar with the Registrar’s office and Student Services policies and procedures
  • Assists in the development, negotiation and maintenance of transfer agreements, represents the Registrar's office on the Alberta Council on Admissions and Transfers (ACAT) committee as the Contact Person’s Assistant and assists with the maintenance of all archived, current and active transfer agreements. Also, to represent the Registrar’s office on designated ACAT committees.
  • Provides coverage to Registrar when required and interfaces with funding agencies as directed
  • Provides strong customer service to students, alumni, and community members with respect to student inquiries, applications, and student records
  • Communicates and administers academic standards in a fair and equitable manner

                        Education, Abilities, Skills

                        • Information Technology diploma, Library Technician certificate, or similar field of expertise
                        • Knowledge and a willingness to learn about Indigenous culture, issues, and ways of knowing
                        • Prior work experience at a post-secondary institution is preferred, with a focus on Canadian Indigenous Institutes
                        • Knowledge of accreditation and certification requirements and standards is an asset
                        • Ability to work both independently and as part of a team
                        • Experience with database, LMS, Microsoft Office, and Google apps

                         

                        TO APPLY:  Interested applicants, please send cover letter and resume to Joy Sandy, Human Resources Officer: joy.sandy@ytcadmin.ca or jocelyn.verreault@ytced.ca

                        Also, fax is accepted at 587-524-0181.


                        DEADLINE TO SUBMIT: August 10, 2022, at 4:30 PM.


                        Yellowhead Tribal College is an inclusive and open learning institution in Treaty 6 territory. We provide accredited programs in a flexible, supportive academic environment that nurtures Indigenous cultures and traditions. http://www.ytced.ab.ca