Job Posting: Social Work Program Assistant
Interviews: January 2026 | Start date: February 2026
POSITION SUMMARY
Under the direction of the Department Head of Social Work, the Social Work Program Assistant is responsible for assisting the admissions, academic advising, and departmental administrative functions of Yellowhead Tribal College’s social work programs, the Indigenous Social Work Diploma Program (ISWD) and the Indigenous Bachelor of Social Work (IBSW).
DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
- Assisting with student recruitment by collaborating with the External Liaison on marketing materials, social media activity, and other outreach initiatives.
- Updating and distributing ISWD and IBSW application packages, liaising with the communications team to ensure that the current packages are available in the correct formats on the YTC website.
- Monitoring and tracking student applications, and responding to inquiries.
- Participating in the application review process, preparing and distributing decision letters, and preparing Fall, Winter, and Spring Confirmation of Enrollment Letters.
- Maintaining files of all active and prospective students.
- Updating and maintaining student program and course registration, attendance, and grade records, and communicating updates to the Registrar's Office
- Enrolling students in Moodle courses.
- Filing finalized course outlines, with a copy to the library
- Organizing and maintaining documents in the department's shared Google Drive.
- Assisting with the creation of course timetables and distributing timetables.
- Creating textbook and course supply lists, student contact distribution lists for supplies, and sharing with supply providers. Assisting the Department Head with ordering these.
- Liaising with the Senior Administrative Officer and Administrative Clerk to ensure the timely creation of instructor contracts/Schedule A, and ensuring that all contracts are signed by the respective parties and submitted to Finance.
- Organizing department meetings, taking minutes, and distributing documents for the Indigenous Social Work Program Advisory Circle
- Student advising: creating and updating academic plans, monitoring student progress to ensure that students have the courses and credits they need to graduate, and filing student plans.
- Assisting with creating academic probation and withdrawal letters when required.
- Maintaining all digital and on-campus student files at YTC.
- Maintaining select office hours for students, including Friday evenings and Saturdays.
QUALIFICATIONS
- 2-3 years’ experience in a post-secondary setting or in administration
- Diploma in Social Work, Human Services, or Administration
- A bachelor’s Degree is seen as an asset
Salary:
Commensurate with qualifications and experience
TO APPLY:
Qualified applicants may email a cover letter and resume to:
DEADLINE TO SUBMIT: January 23, 2026
Yellowhead Tribal College is an inclusive and open learning institution in Treaty 6 territory. We provide accredited programs in a flexible, supportive academic environment that nurtures Indigenous cultures and traditions. http://www.ytced.ab.ca